Report Card Module

Printing Report Cards - Academies

Before printing Report Cards, make sure all grades have been entered manually or by "up-load"

Page Setup: 95% Landscape

Step 1 ­ Calculate Attendance

1. Open the Attendance Module
2. Select Recalculate Totals form the Attendance menu
3. Close the Attendance Module

Step 2 ­ Print Report Cards

A ­ Open Report Card Module

B­ Calculate GPA if required

C­ Calculate Final Average (Skip this step if you calculated GPA)

1. In the Edit menu select Bin(s) to View/Edit...
2. Select Bins 1 through 6 (all black except Bin 7)
3. Click OK
4. Select all Teachers and only Classes that are used for grading
5. Select all students (or specified individual students)
6. Select Consolidate Bins (Marks)
7. Select Consolidate Bins into Bin 7: Final Average
8. Click on Bins to be included in calculation (normally bins 1 throgh 6)
9. Make sure the bin weights are correct. Classes with 4 marking periods, mid term and final are shown below.
   • Bin 1 ­ 2.00 (MP 1)
   • Bin 2 ­ 2.00 (MP 2)
   • Bin 3 ­ 1.00 (Mid Term)
   • Bin 4 ­ 2.00 (MP 3)
   • Bin 5 ­ 2.00 (MP 4)
   • Bin 6 ­ 1.00 (Final Exam)
10. Check flags to copy across: P. Credits, Used in GPA, Used In E. Credits and Is Final Mark
11. Click OK
12. Select Yes to dialog about clearing target bin (Bin 7)

Note: To calculate Earned Credits, see Step 2-B

D­ Print entire student population

1. In the Edit menu select Bin(s) to View/Edit...
2. Select Bins 1 through 7
3. Click OK
4. Select Template = your Report Card or Ask for Template*
5. In the Select Class Term(s) box, click on the terms to be included
   • ie: normally, terms 1, 2, 3 and 4 will be selected (black)
6. Select All Students, All Classes and All Teachers
7. In the Selected Bins box click on the first seven boxes (should be black)
8. Selected Grade will be 9, 10, 11 and 12 (should be black)
9. Set output location to Printer, Screen or File
10. Click OK (Note: if a Define Constraints dialog box appears, click OK)

E ­ Print selected student population

1. In the Edit menu select Bin(s) to View/Edit...
2. Select Bins 1 through 6 (all black except Bin 7)
3. Click OK
4. Select the required student(s) by checking the box to the right of their name
5. Select Template = your Report Card or Ask for Template*
6. In the Select Class Term(s) box, click on the terms to be included
   • ie: normally, terms 1, 2, 3 and 4 will be selected (black)
7. Select Selected Students, All Classes and All Teachers
8. In the Selected Bins box click on the first seven boxes (should be black)
9. Selected Grade will be 9, 10, 11 and 12 (should be black)
10. Set output location to Printer, Screen or File
11. Click OK (Note: if a Define Constraints dialog box appears, click OK)

* If you have to use the Ask for Template option, you may have to tell the program where the template is located. Then highlight it and click Open

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